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Skillv1.0.0

File Organizer

Organize and rename files based on content analysis

by claude-office-skills(0) 0 installs
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About

Imported from claude-office-skills/skills (file-organizer/SKILL.md) via skills.sh. Install upstream with npx skills add claude-office-skills/skills --skill file-organizer. Copyright stays with the author (MIT).

File Organizer

Intelligently organize and rename files based on their content and metadata.

Overview

This skill helps you:

  • Analyze file contents to determine categorization
  • Suggest folder structures
  • Generate consistent naming conventions
  • Identify and handle duplicates
  • Create organization systems

How to Use

Analyze Files

"Analyze these files and suggest how to organize them"
"What category does this file belong to?"
"Suggest a better filename for this document"

Organize

"Create a folder structure for my project files"
"Organize my downloads folder"
"Sort these invoices by vendor and date"

Naming Conventions

Recommended Formats

Documents

YYYY-MM-DD_Category_Description_v1.ext
Example: 2026-01-29_Contract_ClientName_NDA_v1.pdf

Images

YYYY-MM-DD_Event/Project_Description_NNN.ext
Example: 2026-01-29_ProductLaunch_HeroImage_001.png

Invoices/Receipts

YYYY-MM-DD_Vendor_Amount_InvoiceNumber.ext
Example: 2026-01-29_Adobe_149.99_INV-12345.pdf

Meeting Notes

YYYY-MM-DD_MeetingType_Topic.ext
Example: 2026-01-29_TeamSync_Q1Planning.md

Naming Rules

  • Use underscores or hyphens, not spaces
  • Start with date for chronological sorting
  • Include key identifiers (client, project, type)
  • Add version numbers for iterations
  • Keep names concise but descriptive

Folder Structures

Personal Documents

📁 Documents
├── 📁 Admin
│   ├── 📁 Finance
│   │   ├── 📁 Invoices
│   │   ├── 📁 Receipts
│   │   └── 📁 Tax
│   ├── 📁 Insurance
│   └── 📁 Legal
├── 📁 Work
│   ├── 📁 Projects
│   ├── 📁 Reports
│   └── 📁 Meetings
├── 📁 Personal
│   ├── 📁 Health
│   ├── 📁 Education
│   └── 📁 Travel
└── 📁 Archive
    └── 📁 [Year]

Project-Based

📁 ProjectName
├── 📁 01_Planning
│   ├── 📁 Requirements
│   ├── 📁 Proposals
│   └── 📁 Research
├── 📁 02_Design
│   ├── 📁 Mockups
│   ├── 📁 Assets
│   └── 📁 Specs
├── 📁 03_Development
│   ├── 📁 Source
│   ├── 📁 Tests
│   └── 📁 Documentation
├── 📁 04_Deliverables
│   └── 📁 [Version]
├── 📁 05_Admin
│   ├── 📁 Contracts
│   ├── 📁 Invoices
│   └── 📁 Communications
└── 📁 Archive

Client/Vendor

📁 Clients
└── 📁 [ClientName]
    ├── 📁 Contracts
    ├── 📁 Projects
    │   └── 📁 [ProjectName]
    ├── 📁 Invoices
    ├── 📁 Communications
    └── 📁 Assets

Output Formats

Organization Plan

## File Organization Plan

**Source**: [Folder/Location]
**Total Files**: [Count]
**Total Size**: [Size]

### Proposed Structure
[Folder tree]

### File Mapping
| Original Name | New Name | Destination |
|--------------|----------|-------------|
| IMG_1234.jpg | 2026-01-29_ProductPhoto_001.jpg | /Products/Photos/ |
| doc1.pdf | 2026-01-15_Contract_ClientA_NDA.pdf | /Clients/ClientA/Contracts/ |

### Actions Required
1. Create folders: [list]
2. Rename files: [count]
3. Move files: [count]
4. Review manually: [count with reasons]

Duplicate Report

## Duplicate Files Report

**Total Duplicates Found**: [Count]
**Space Recoverable**: [Size]

### Exact Duplicates
| File | Locations | Size | Recommendation |
|------|-----------|------|----------------|
| report.pdf | /Downloads/, /Documents/ | 2.3MB | Keep in /Documents/ |

### Similar Files
| Files | Similarity | Difference |
|-------|------------|------------|
| report_v1.pdf, report_v2.pdf | 95% | v2 has extra page |

Analysis Capabilities

Content-Based Categorization

  • Documents: Contracts, reports, letters, forms
  • Financial: Invoices, receipts, statements, budgets
  • Media: Photos, videos, audio, graphics
  • Code: Source files, configs, documentation
  • Data: Spreadsheets, databases, exports

Metadata Extraction

  • Creation/modification dates
  • Author information
  • File dimensions (images/video)
  • Duration (audio/video)
  • Page count (documents)

Automation Rules

Example Rules

## Auto-Organization Rules

### Rule 1: Invoices
- Trigger: PDF with "Invoice" or "INV-" in content
- Action: Move to /Finance/Invoices/[Year]/[Month]/
- Rename: YYYY-MM-DD_Vendor_Amount.pdf

### Rule 2: Screenshots
- Trigger: File matches "Screenshot*.png"
- Action: Move to /Screenshots/[Year-Month]/
- Rename: YYYY-MM-DD_HH-MM_Screenshot.png

### Rule 3: Downloads Cleanup
- Trigger: File in Downloads older than 30 days
- Action: 
  - If document → Archive
  - If installer → Delete
  - If media → Sort to appropriate folder

Best Practices

Organization Principles

  1. PARA Method: Projects, Areas, Resources, Archive
  2. Date-First: Enables chronological sorting
  3. Descriptive Names: Future you will thank you
  4. Flat is Better: Avoid deep nesting (max 3-4 levels)
  5. Regular Maintenance: Schedule monthly reviews

File Hygiene

  • Delete duplicates and temp files
  • Archive completed projects
  • Use cloud sync for important files
  • Maintain consistent naming
  • Document your system

Limitations

  • Cannot access protected/encrypted files
  • Large file moves require manual execution
  • Content analysis depends on file format support
  • Cannot guarantee perfect categorization
  • Manual review recommended for important files

Use it

Copy one of these into your project. Installing also returns the manifest and these snippets.

yaml
targets:
  - https://api.opensmartroute.ai/api/v1/registry/claude-office-skills-skills-file-organizer/manifest   # or paste the manifest below

Manifest

An Open Capability Manifest: the router reads it to know what this does, what it costs and when to pick it.

claude-office-skills-skills-file-organizer.ocm.jsonjson
{
  "ocm": "1",
  "id": "claude-office-skills-skills-file-organizer",
  "kind": "skill",
  "name": "File Organizer",
  "description": "Organize and rename files based on content analysis",
  "publisher": "claude-office-skills",
  "version": "1.0.0",
  "capabilities": {
    "domains": [
      "general"
    ],
    "tags": [
      "skill-md",
      "file",
      "organization",
      "naming",
      "structure",
      "skills-sh"
    ],
    "languages": [
      "en"
    ]
  },
  "quality_prior": 0.6,
  "examples": [
    "Organize and rename files based on content analysis"
  ],
  "primary": false,
  "metadata": {
    "source": {
      "provider": "skills.sh",
      "repository": "https://github.com/claude-office-skills/skills",
      "path": "file-organizer/SKILL.md",
      "ref": "HEAD",
      "url": "https://www.skills.sh/claude-office-skills/skills/file-organizer",
      "key": "claude-office-skills/skills/file-organizer/SKILL.md"
    },
    "license": "MIT"
  },
  "instructions": "# File Organizer\n\nIntelligently organize and rename files based on their content and metadata.\n\n## Overview\n\nThis skill helps you:\n- Analyze file contents to determine categorization\n- Suggest folder structures\n- Generate consistent naming conventions\n- Identify and handle duplicates\n- Create organization systems\n\n## How to Use\n\n### Analyze Files\n```\n\"Analyze these files and suggest how to organize them\"\n\"What category does this file belong to?\"\n\"Suggest a better filename for this document\"\n```\n\n### Organize\n```\n\"Create a folder structure for my project files\"\n\"Organize my downloads folder\"\n\"S",
  "cost": {
    "context_tokens": 1290
  }
}

Fetch it by URL: GET /api/v1/registry/claude-office-skills-skills-file-organizer/manifest?version=1.0.0

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